DUE: November 16, 2020

READ ALL INFORMATION BELOW BEFORE FILLING OUT CLUB RENEWAL!!!

Fill out the Club Renewal form (below). Once it is completed, the form will automatically be sent to your advisor to approve or deny.
Clubs are given the option to:
- A. suspend all club activity (meetings, events, etc.) until we return to in-person school (we will reserve their status as a sanctioned club)
- B. virtually hold events for their clubs during online school: virtual meetings during lunch or before/after school with an advisor attending.
  - Any in-person event must follow CDC Guidelines, social distance, and wear masks.

ASB CLIFF NOTES

Club funds are legally owned by the students. A Student signature (club member) on all purple sheets is required to spend club funds.
ASB is not a credit agency. You cannot spend money you do not have. Reimbursements will not be made unless the club account has the funds to cover the expense. If you need to order items at the beginning of your season and don’t have the funds, see the ASB Director and arrangements will be made.
Pre-approval of purchases over $500 should be obtained. This is done through the purple form as a P.O. When payment needs to be made, turn in the invoice to Finance and payment will be made without a 2nd purple form. Exception to this is coaching wages paid by the District and reimbursed by your ASB account.
If your club pays for coaches, anticipate the amount that will be required and make sure that amount is available in your account.
We are under the watchful eye of the District Office and the Auditors. These are not new requirements, just ones that we must now comply with.

MEETINGS - Advisors must be present.
VISITORS - Clubs are only allotted 1 guest visitor per quarter on campus (2 per semester).
OFF CAMPUS EVENTS - require advisor to be there and there are forms to fill out.
MEETING MINUTES - must be taken and emailed to or placed in the ASB inbox to be filed in your binder. They are proof to an auditor that this club is active and exists – they want to know kids are making the decisions. Minutes MUST reflect all student expenditures.
ACTIVITY / FUNDRAISER REQUEST FORMS - for on and off campus solicitations MUST be submitted. There are quite a few laws and regulations surrounding fundraising activities – we are required to have an adequate audit trail to protect YOU. We can better help guide if we know what you would like to do.
CUSTODIAL REQUEST FORM - Clubs requesting a table/tables and/or chairs in the quad for any event must submit one. They are in the ASB room.